The role of an executive assistant can get pretty broad. These people are dealing with a wide variety of day-to-day tasks from making calls to planning travels, and much more. Given a wide range of job responsibilities and duties, finding a decent candidate can be pretty hard for an employer.
And, from the job seeker’s perspective, it is no less difficult to prove that you are that perfect candidate the employer is searching for.
To outdo the competitors and land a job you need to possess a number of skills, show diligence, and reliability. But, most importantly, you need a flawless executive assistant resume. And if you don’t have one yet, you’ve come to the right place!
In this guide, our expert writers will share with you:
- Step-by-step instructions on how to create a resume that will get you employed
- What to include and avoid
- Job-winning executive assistant resume examples
- Cover letter writing tips
- And much more
This guide is created based on years of experience our experts gained in the resume writing business. Read it to the end and leverage our knowledge to drive the recruiter’s attention with your top-notch executive assistant resume sample and get the best results!
How to Write an Executive Assistant Resume
If you want to work as an executive assistant but don’t know how to write a resume, we’ve got you covered. Below you will find a step-by-step guide and the most effective tips that will help you create a solid resume for office assistant and land an interview:
- Keep the job description in mind. To get the best results, you should align your experiences and skills with what is required for a specific job. You can either use a particular job offering as the grounding for your resume or search for executive assistant job description samples on the web.
- Find an example. Checking out some sample resumes for executive assistants will give you an idea of how to format, structure, and organize your own resume. It will also help you find some inspiration and ideas for writing. In our guide, you will find some great executive assistant resume samples to get started.
- Choose a suitable format and template. If you have relevant experience, we recommend choosing a reverse-chronological format. However, if you are writing an entry level admin assistant resume, a better choice would be a functional format.
- Add the main sections. The standard resume formula includes such essential elements as contact information, experience, education, and skills. This is the obligatory base you must have in your resume.
- Provide additional sections. Apart from providing the basic information about your background and career, you may also include some add-ons to make your executive assistant to CEO resume more unique, personal, and memorable.
Put Your Education on Resume for an Executive Assistant
What matters most to recruiters and potential employers in resumes for executive assistant? It’s your experience. In the hiring process, experience always comes first and education typically comes second. Unless, of course, you don’t have any relevant work experience. But, in any case, the education section is always there.
Why put education on executive assistant resumes? First of all, if you lack professional experience, your education can really help to fill that gap. Secondly, if the job opening requires each applicant to have a minimum level of education, not mentioning it on your resume may not be noticed by an applicant tracking system. After all, if you do have a degree, why not use it to show that you are a good employee?
Thus, you have to include it. How? Start with your latest degree and provide the following info:
- School name, location
- Degree, Major
- Honors, GPA, awards, etc.
Put Skills on Executive Assistant Resume
Every employer is looking to hire humans with strong skills that will let them do the work well. Thus, you have to highlight your key skills on your executive assistant resume.
Below you’ll find a list of the most vital executive assistant skills:
- Email systems
- Business knowledge
- Calendar management
- Database management
- MS Office
- Online research
- File-sharing systems
- Travel arrangements
- Event planning
- Report generation
- Excellent verbal and written communication
- Attention to detail
- Business etiquette
- Time management
- Emotional intelligence
- Administrative skills
- Prioritization and problem-solving
- Pressure resistance
- Interpersonal skills
Pro tip: Typically, in any other resume, you would make the biggest emphasis on your hard skills, but not here. To craft a winning resume for an executive assistant role you’ll need to focus more on your soft skills. Keep this in mind when writing your executive assistant resume skills section.
Add Contact Info to Your Resume
Is it even possible to get the contact section wrong? You can be surprised by how many job seekers mess up contact info in their executive assistant resumes examples. They forget to add certain details, make typos, etc. These mistakes can ruin everything.
Attention to detail is crucial for executive assistance. And your contact section is a clear indicator of how attentive to detail you are, so you have to get it right!
Here’s what to include in a contact section:
- Full name
- Job Title (Executive Assistant)
- Accurate phone number
- Professional email (email@example.com or firstname.lastname@example.org)
Add Other Sections to Your Effective Resume
As you already know, the primary goal of your executive assistant sample resume is to make you stand out among other candidates for the job. But how can it stand out if it looks exactly the same as thousands of other sample executive assistant resumes? It can’t.
If you want to engage recruiters and get more interviews, you should make it unique. And to do this, you should complement your resume with some additional sections.
Consider additional sections ideas for your executive assistant job description resume:
Employers who deal with international partners, customers, or travel a lot need someone who can make calls or write emails in multiple languages. That is why putting languages on your personal assistant resume is never a bad idea.
Participation in some organizations often requires a broad range of skills that are highly valued in executive assistants. Thus, consider mentioning this on your resume as well.
Hobbies & Interests
Finally, apart from all vital personal assistant skills, employers are first of all looking for a personality. It’s important to have some points of contact with your boss. Thus, don’t hesitate to mention your interests and hobbies to show a little more of your personality.
Add Cover Letter to Your Executive Assistant Resume
A resume is a great way to showcase your level of qualification and experience. But, it only gives you a bit of space to present yourself. Thus, to make an even better impression, you need an executive assistant cover letter.
Here is an executive assistant cover letter sample template to get you started:
- Your Contact Information
- Full name
- Job title
- Phone number
- Recruiter’s Contact Information
- Full name
- Introductory Paragraph
- The role you apply for
- Short experience summary
- Why you choose a particular company
- What you know about the company
- What makes you a perfect fit
- Your experience in similar roles or industries
- Closing Paragraph
- Wrap up main points
- Thank a recruiter for his time
- Make a call to action
- Formal Salutations
Pro Tip: The main thing to remember when writing a cover letter for executive assistant jobs is that it should complement your resume, but not repeat it. In your cover letter, a hiring manager should see a compressed snapshot of your career and biggest accomplishments that explain why they should employ you and not other candidates. In case you have never written cover letters before, don’t hesitate to get professional help!
Use Key Action Verbs
Many specialists use very generic words to describe their professional experience. It may not be too big of a deal for recruiting firms if they get interested in your candidacy. But, it can be pretty hard to make your assistant resume noticed if it looks just like hundreds of others.
Therefore, if you want to create a truly outstanding resume, you need to go the extra mile and use resume keywords and action verbs. These words can help you stand out.
Here are a few great options for assistants resume:
Administrative Assistant Resume Sample
If you are applying for an administrative assistant job rather than for an executive assistant one, you also need to mention your contact info, past places of work, education level, and relevant skills. But, there are a few things that make an administrative assistant resume different from a resume for executive assistant jobs.
Here are the main steps and tips for writing a high-quality sample resume administrative assistant:
- Start with an attention-grabbing resume summary for administrative assistant. Or create an administrative assistant resume objective if you are switching the career or lack professional experience.
- Check out our administrative assistant resume examples (or find more samples on the web) to see how a good resume should look like.
- List your most relevant administrative experience in the experience section.
- To prove that you are worth the job, communicate your biggest achievements through the work experience section. And don’t hesitate to quantify your accomplishments to add more value.
- Consider complementing your education section with vocational training and relevant coursework.
- Add relevant skills to your admin assistant resume:
- Writing (especially emails and letters)
- Email management
- Order processing
- Customer service
- Receiving visitors
- Inventory management
- Data entry
- Training new employees
- Filling systems, etc.
Senior Executive Assistant Resume Sample
How is a senior executive assistant resume different from a sample resume for executive assistant to CEO? Although the essence of the job remains the same, a senior position requires you to have even more experience and even stronger skills.
A good senior assistant should be extremely proficient in computer and word processing skills. Also, he must showcase a strong work ethic and a positive attitude at the workplace. Finally, a specialist of this level has to be extremely responsible and reliable. And your senior executive assistant resume sample should confirm it all.
To write a solid C level executive assistant resume sample, you can follow the tips and steps from this guide, though with some alterations.
First of all, along with all the basic sections, you should also add a resume summary under the header and contact section. A summary is a concise (3-5 sentences) overview of your professional history and biggest achievements. The purpose of a senior administrative assistant summary is to drive attention and show that you are the right candidate.
Also, to create the best administrative assistant resume of a senior level, you should make a bigger emphasis on the experience section with some rough numbers.