How to write a cover letter for a receptionist position can be a particularly tricky question. Receptionists handle numerous tasks, and you should know how to highlight your skills in the most beneficial way.
If you’d like skillful help crafting the perfect professional cover letter, contact our cover letter writing professionals, choose one from many templates, and relax while we get the work done.
But if you’re up for a challenge, then read on!
Cover Letter for a Receptionist - Example
Receptionist cover letters may seem optional, but it is better to learn how to compose one if you aim to get this job position. Moreover, including a receptionist cover letter along with your application is a must for those who want to get promoted, entry-level professionals, and job switchers. It’s their chance to make a good first impression on a hiring manager or recruiter, and it has to be professional and readable.
A good front desk cover letter sample should illustrate how to highlight any accomplishments, experience, skills, or requirements that may make an applicant a good fit. Here’s a sample receptionist cover letter you can use.
Your name, position, and contact details.
[Hiring Manager’s Name]
[341 Company Address]
[Company City, State xxxxx]
Dear [Mr./Mrs./Ms.] [Manager’s Name],
I was glad to find out about the opening at your company because I believe my experience and skills as a receptionist match your requirements. According to the job description, you are looking for a reliable person with impeccable organizational skills and the ability to multitask. During 5 years in my previous role at ABC Company, I maintained smooth running of operations and helped create a favorable work environment for 100+ employees.
One of my major accomplishments includes coming up with an efficient customer follow-up system that resulted in boosting the number of loyal clients to 15%. I have also helped cut company expenses up to 25% by offering cost-effective solutions when organizing business trips.
I would be grateful for the opportunity to show my talent and be of help to you and your company.
Receptionist Cover Letter Template
There are many ways to apply, but almost every cover letter for receptionist follows the general rules. Here are commonly accepted features of a modern cover letter you can implement for your receptionist position:
- include your job title, company name, and your address;
- use Times New Roman or Calibri font;
- set margins to 1 inch;
- use 1,15 line spacing;
- write 2-3 paragraphs in the letter body;
- add a signature with contact information.
You can even check out premade Google Docs cover letter templates to speed up the process!
Ultimate Guide on How to Write a Receptionist Cover Letter
A sample cover letter for receptionist should be used to highlight your ability to communicate effectively. You should explain to the reader why you want the interview or the job at the office and why you’d be a good fit.
It should also demonstrate your professionalism. While you don’t have to list every task that you’ve ever completed, you should highlight any experience pertaining to the job you are applying for.
If at any time you feel overwhelmed, we at SkillHub can help. We offer completely customized cover letters at affordable prices, help guides, and professional service.
But if you’re still here, let’s learn about proper formatting for a great cover letter!
Format Your Cover Letter Right
Learning proper cover letter formatting is one of the most important parts of the process. Without it, your chances to land an interview are limited. Here is the structure you should follow to craft a perfect cover letter.
- Date and company details
- Closing paragraph
Let’s explore cover letter examples receptionist in detail.
Cover Letter Heading
The heading is the first piece of your cover letter noticed by your employer during the job application process. In other words, first impressions are everything. Look at several receptionist cover letter samples to get the idea. Here are some examples of how to go around it.
Cover Letter Sample for Receptionist - Heading
The cover letter receptionist examples of heading should include your name, address, and contact information.
244 Busy Drive
Austin, TX, 78744 United States
Date and Company Details on a Cover Letter
Place the date of your job application under the heading you wrote, add a space, and follow by your hiring manager’s name, company’s name, and address on the cover letter for a receptionist. This data is important to avoid any confusion about the application you’re sending.
Data and Company Details - Receptionist Example
Here is how you organize this section of your cover letter for receptionist position.
15 August 2020
556 Busy Rd.
City, NY, 88795
Struggling With Your Receptionist Cover Letter?Hire expert writer
Cover Letter Greeting
The cover letter greeting is also a very important part of the letter. Mention your employer’s name, but don’t worry if you don’t know it. There are many substitutes you can use in that particular scenario. Just avoid the opportunity to add overused To Whom It May Concern.
Cover Letter Greeting - Receptionist Example
Here are some ways to address your hiring manager. If you know the exact name, use the most common receptionist cover letter example of a greeting:
If you don’t know their name, substitute the greeting by
- Dear Hiring Manager
- Dear HR Department
Receptionist Cover Letter Body
Crafting an effective body for the sample cover letter for receptionist position takes some effort, but with a little practice, you’ll become a pro. The body should be concise, exhaustive, and to the point. There is no place for long paragraphs - each of them should be less than three sentences unless the company demands more.
Cover Letter Body - Receptionist Example
After a greeting and short introduction, the body of the cover letter example for receptionist could look like this.
I have 10 years of experience as a receptionist and cashier. During this time, I have gained solid customer service skills. My computer skills are impeccable; I can type 65 words per minute with 98% accuracy.
My bachelor’s degree in [THE SUBJECT] from [THE UNIVERSITY] and my practical experience make me an excellent candidate.
Closing Paragraph for Cover Letter
The closing paragraph of the cover letter sample for receptionist is your opportunity to provide a final, personal touch and reiterate your enthusiasm for the position.
Most experts recommend ending the paragraph with an action verb. For example, you might say, “I would be pleased to discuss how my skills would benefit your organization. Please email me at [EMAIL ADDRESS] to discuss my qualifications.” That’ll for sure boost your chances of getting hired!
Closing Paragraph - Receptionist Example
Look how this part is written in one of the cover letter examples for receptionist.
I would be more than happy to meet with you for a brief interview. Please contact me at [YOUR PHONE NUMBER] to schedule an appointment. I’m looking forward to your call.
Impress Recruiters With Your Receptionist Skills
A diligent receptionist is friendly, responsive, and good at figuring out who to call and when. An administrative assistant or receptionist can anticipate a caller’s needs and refer them to the appropriate person.
As a receptionist, you need to excel in both hard and soft skills. Hard skills are specific and related to the position, and soft skills are personal qualities like communication, teamwork, leadership, and problem-solving. And your sample cover letter receptionist should include them to pass the applicant tracking system (ATS)!
Gather Enough Information About the Company
Researching the company can help you identify the person to send your letter to. As you already know, personalizing your receptionist cover letter examples is the best approach.
Besides, while studying the company’s profile and the job description in particular, you can determine the keywords to include in your cover letter. For example, if you mention “organizational skills,” “welcoming visitors,” and “being a team player,” it will be easier for you to get accepted by the ATS and approved by the hiring manager.
Quick Summary and Final Thoughts
Here’s a recap of all the tips and tricks we’ve covered regarding writing a front desk cover letter example.
- Format the cover letter first, determine what to put in the heading, body, etc.
- Keep your letter body 2-3 paragraphs long.
- Don’t explain your past positions or why you love the company so much; rather, dive into your key skills.
- Close the letter with an appreciation for the position, mention the interview, and add a signature like Kind regards or Best wishes.
If you feel stuck at any time during this receptionist cover letter writing process, we at SkillHub would love to give you a hand. With our help, the chances of getting that receptionist job you’re keeping an eye on will skyrocket! All it takes is a perfect cover letter.