Executive Assistant Cover Letter Sample

A job search for an executive assistant role might be long unless you have a well-thought-out cover letter. We’ve studied how to write a cover letter that will certainly bring the recruiters’ attention. In this article, we provide an executive assistant cover letter sample to inspire you to finish your own. 

Go on reading to learn about

  • cover letter template and formatting;
  • heading, greeting, and company details;
  • body and closing;
  • ways to describe your skills;
  • keywords and tricks to keep the hiring manager interested.

If it seems that there’s too much to remember when working on a cover letter – don’t worry. You can always turn to Skillhub’s cover letter writing service to find templates that match your application perfectly. Pick up one from 20+ examples and compose your own. 

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Cover Letter for a Executive Assistant [Example]

With the right cover letter format, your application will meet two main requirements, i.e., it will be readable and professional. 

And here’s a cover letter for an executive assistant example.

Your name

Your address

Your phone and email

LinkedIn Profile


[Date]


Abigail Walters

Hiring Manager

XYZ Company

24 Old Fulton Street

Brooklyn, NY 11201


Dear Ms. Walters,

I’m glad to apply for the Executive Assistant position at XYZ Company. I noticed the job posting on [Website], and my job skills match your demands perfectly. As I understand, you’re searching for someone who is experienced in managing a CEO’s hectic day and can address the emerging issues right away. As someone with great organizational skills and attention to detail, I do my best to ensure every day is well-planned and clearly communicated.

In my previous role at ABC Company, I performed these duties when working as an assistant to the company’s two executive team members. I was appreciated for my problem-solving and time management skills, as well as flexibility and writing abilities. Let me point some facts from my resume that showcase my achievements:

  • organized 5+ company meetings with all their logistical details (timetable, facility, printed materials for guests) monthly;
  • was responsible for the company’s travel reservations (both domestic and international), saving its travel fees by 13%;
  • prepared 15-20 bills, purchase orders, and expense records weekly.

Thanks to my 10-year experience as an executive assistant, I realize the crucial role of being proactive. Along with scheduling events and arranging company travel, I’ve learned to come up with alternative plans and ways to avoid unpredicted problems. As an executive assistant, I’m systematic, diligent, and qualified. 

Thank you for your time and attention. It would be a great pleasure for me to have a follow-up conversation with you about how I can change the company’s life for the better. I am excited about the chance to work with one of the leading investment companies and an opportunity to demonstrate how I can influence it.

Sincerely,

Claire Davidson

Executive Assistant Cover Letter Template

An executive assistant cover letter template includes the date, hiring manager’s information, and overview of your experience. Most importantly, add bullet points about your main achievements, using numbers and specific details. 

A cover letter template should also be formatted appropriately:

  • structure – 3 or 4 paragraphs;
  • font: Helvetica, Calibri, Georgia, Trebuchet MS;
  • modern cover letter line spacing: 1.15;
  • margins: 1 inch per edge.

How to Write a Cover Letter for an Executive Assistant Position

A great cover letter requires time and effort, and many executive assistants simply don’t have them. Other crucial things to come up with an amazing application are writing skills and an ability to convey your message clearly. And our cover letter writers certainly have it all – they do profound research and collect all the expert tips in one place. As a result, you are free to use a cover letter sample at any time.

Also, in case you need professional help with showcasing your skills and achievements, be sure to turn to our authors. They can do it at the highest level and in the quickest time. Thus, you’ll be one step closer to a job offer rewarding executive assistant. 

A Correct Cover Letter Formatting

Proper cover letter formatting should never be underestimated, as it’s your chance to make a professional first impression. Here are the basic components an executive assistant cover letter should maintain. 

  • Heading: your name, phone number, email, and a relevant social media profile (LinkedIn is a good choice).
  • Today’s date and the hiring manager’s name, the company’s name, and the company’s address.
  • Greeting: “Dear [Mr./Ms./Mrs.] [Hiring Manager’s Surname],” is a perfect greeting if you know the hiring manager’s name.
  • Body: The position and company you’re applying to are better be mentioned in the first paragraph to catch attention. The second should include a bulleted list of your accomplishments with specific numbers. Finish by highlighting your interest in the position.
  • Closing: “Sincerely” or “Best regards” are the typical sign-offs.

Cover Letter Heading

The first thing a hiring manager sees is a heading, so make sure your name and contact information are free from mistakes and typos. Go on reading to find out how to organize a proper heading. An example cover letter executive assistant is down below.

Cover Letter Sample for Executive Assistant [Heading]

Claire Davidson

1234 Wisteria Lane

New Orleans, Louisiana 70803

https://www.linkedin.com/in/claire-davidson/

Now, let’s move on to other parts of a cover letter example.

Date and Company Details on Cover Letter

It’s impossible to imagine a cover letter for executive assistant without a date, as the hiring manager needs to be sure you’ve applied on time. Recruitment processes have strict time frames these days.

Today’s date must be mentioned under your heading, followed by a space. After that, write the recruiter’s name, the name of the company, and its address.

Example Cover Letter Executive Assistant [Date and Company Details]

Date and company details are very easy to include – here they are in an example cover letter executive assistant:

[01.10.2021]


Abigail Walters

Hiring Manager

J.P. Morgan

24 Old Fulton Street

Brooklyn, NY 11201

Cover Letter Greeting

There are a few ways of how a cover letter greeting may look like. Better start with “Dear [Mr./Ms./Mrs.] [Hiring Manager’s Surname],” if you know their name. If you don’t, turn to “Dear Marketing Team,” or “Dear Project Management Team,”. They are more specific than a banal “To Whom It May Concern,”. 

Cover Letter Example for Executive Assistant [Greeting]

If your cover letter greeting starts with “Dear Ms. Walters” or “Dear Mr. Haxley,” you will definitely earn some extra points. Another way that you might notice in a cover letter example for executive assistant is greeting the whole team (be it marketing or product management).

What to Include in an Executive Assistant Cover Letter [Body]

No doubt, the body is the most important part of a cover letter for an executive assistant. As it was mentioned earlier, it is made up of 3-4 paragraphs. In the first one, restate the position and company you’re applying to. It would also be great to mention the platform where you noticed the job description. Then, describe the duties you performed earlier and the results you’ve achieved. A few words about the skills you’ve developed won’t hurt either. 

Executive Assistant Cover Letter Sample [Body]

Here’s an example of what to write in the body – the key part of an executive assistant cover letter sample.

I’m glad to apply for the Executive Assistant position at XYZ Company. I noticed the job posting on [Website], and my job skills match your demands perfectly. As I understand, you’re searching for someone who is experienced in managing a CEO’s hectic day and can address the emerging issues right away. As someone with great organizational skills and attention to detail, I do my best to ensure every day is well-planned and clearly communicated.

In my previous role at ABC Company, I performed these duties when working as an assistant to the company’s two executive team members. I was appreciated for my problem-solving and time management skills, as well as flexibility and writing abilities. Let me point some facts from my resume that showcase my achievements:

  • organized 5+ company meetings with all their logistical details (timetable, facility, printed materials for guests);
  • was responsible for the company’s travel reservations (both domestic and international), saving its travel fees by 13%;
  • prepared 15-20 bills, purchase orders, and expense records weekly.

Thanks to my 10-year experience as an executive assistant, I realize the crucial role of being proactive. Along with scheduling events and arranging company travel, I’ve learned to come up with alternative plans and ways to avoid unpredicted problems. As an executive assistant, I’m systematic, diligent, and qualified. 

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Closing Paragraph for Cover Letter

A generic cover closing can spoil a letter, so better find a balance between adding specific details and keeping it simple. Below, you’ll see closing in an example of a cover letter for executive assistant position sample.

Executive Assistant Cover Letter Examples [Closing]

Perhaps, the most suitable form is “Sincerely,” as it’s polite and not too formal. Here’s an executive assistant cover letter example.

Sincerely,

Claire Davidson

Underline Your Skills

Professional executive assistants are geniuses of planning, organizing, and multitasking. If you highlight these skills with the relevant keywords, you are more likely to have a bot-beating cover letter. The thing is, first, your paper will be scanned by an applicant tracking system (ATC), and once the system finds the keywords in there, a human recruiter will process it next.

Here are some hard skills that are often mentioned in a cover letter executive assistant example:

  • written communication;
  • event planning;
  • email management;
  • accounting/financials;
  • creating and maintaining databases;
  • handling inquiries and screening calls;
  • errands;
  • calendar management;
  • data analysis;
  • reporting skills.

Here are some soft skills hiring managers will look for:

  • communication skills;
  • multitasking;
  • organization;
  • teamwork;
  • emotional intelligence;
  • strategic thinking;
  • proactivity;
  • composure under pressure;
  • tech-savvy;
  • negotiating skills.

Research the Job Description

When you’re writing an executive assistant cover letter, decide what keywords will surely get the recruiter’s attention. Are you wondering how to do that? Research the job description. Your cover letter should be written in such a way that it will contain every qualification that was mentioned by the company.

Next, go to the company’s website or social media profiles, and don’t forget to read Glassdoor reviews – the clues might be there as well. 

Here are some keywords you may find:

  • Microsoft Access;
  • administrative assistance;
  • travel arrangements;
  • executive support;
  • event planning;
  • confidentiality;
  • expense reports;
  • correspondence;
  • attention to detail.

Key Points

In this article, we’ve studied how to write a cover letter for an executive assistant. You’ve also analyzed an example of cover letter for an executive assistant. Now, let’s summarize what you have to do:

  • ensure the format is appropriate;
  • add your contact information, the date, and the addressee’s details;
  • the first paragraph should be catchy so that they will read more;
  • in the body, describe your background, experience, and skills;
  • use numbers to prove you’re the best;
  • end the letter with a powerful closing statement.

Are you looking for more answers and more cover letter examples? Find everything you need and even more on our website! A professional resume writing service always has your back: with the help of our specialists, you’ll save plenty of time, and your job search will definitely be less stressful.

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