Administrative Assistant Job Description

It’s never easy to engage a hiring manager and get employed, especially when it gets to jobs like an administrative assistant. But we’re here to help!

In this article, you will find:

  • sample administrative assistant job description;
  • job overview;
  • key duties and skills;
  • average salary;
  • and much more!

At our online resume writing service, you can get professional help from experts in the resume writing business. Our pros can help you craft a winning resume with ease. They will share handy resume tips like how to get resume past ATS or how to match your experiences to the job responsibilities. For more inspiration take a look at professional resume examples.

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Administrative Assistant Job Description Examples

Below is a standard administrative assistant job description example you can use for writing your resume.

Job Overview

XYZ is looking for a motivated and dependable specialist to join our team in an administrative assistant role.

Duties and Responsibilities

  • Answer phone calls and redirect them
  • Schedule meetings
  • Greet office visitors
  • Manage office supplies
  • Receive, sort, and pass on mail
  • Assist in basic administrative and clerical tasks

Requirements

  • Min. high school degree or equal
  • Knowledge of office management procedures and systems
  • Excellent verbal and written communication skills
  • Ability to multitask and strong time management
  • Proficient in MS Office
  • Strong organizational skills

What Does an Administrative Assistant Do?

Before you can create a bot-beating resume and land a job, there are two main questions to answer:

What is a administrative assistant?

And

What does administrative assistants do?

An administrative assistants job spans many administrative and clerical tasks. The core administrative assistant duties and responsibilities include 

  • answering phones; 
  • organizing different files; 
  • sorting mail; 
  • managing calendars, etc. 

Many top companies like Google, Microsoft, and MIT are hiring for this position.

Administrative Assistant Average Salary

According to a standard administrative assistant job description, many employers apply hourly salaries. The average salary (US) is $21. Yet, working as a administrative assistant, you can make $19-$25.

Administrative Assistant Job Description

An administrative assistant career includes a variety of responsibilities and tasks, all aimed at providing the necessary administrative and clerical support to ensure the efficient and smooth operation of the office. Typically, administrative assistants report directly to the head of the department or manager.

People who occupy such positions are expected to support managers and employees, handle calls, and greet clients. Thus, strong communication is one of the key skills required for the job.

Job seekers should also know that administrative assistants often deal with various organizational tasks, sometimes even with confidential material. Thus, knowledge of the field is a must.

Administrative Assistant Responsibilities

Although different employers may have unique needs and requirements, the key responsibilities of a administrative assistant remain pretty standard. And every applicant must know them.

Typically, every job description for administrative assistant includes the following duties:

  • answer calls;
  • greet visitors;
  • manage mail;
  • manage office supplies inventory;
  • produce and distribute different types of correspondence;
  • maintain contact lists;
  • schedule and organize appointments/meetings;
  • handle bookings;
  • organize and maintain files and documentation;
  • deal with various types of reports (scheduled, expense, etc.);
  • provide support to managers, different employee groups, and visitors;
  • manage invoices;
  • control equipment maintenance;
  • perform various clerical and administrative tasks like typing, scanning, binding, etc.;
  • help with organizing travels/events;
  • handle sensitive and confidential information in a proper manner;
  • coordinate office operations.
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Top Administrative Assistant Skills and Proficiencies [Administrative Requirements]

Since working as a administrative assistant implies performing different tasks, it also requires having a rather solid level of qualification.

Here’s a list of top administrative assistant skills recruiters are hunting for:

  • patience;
  • reporting skills;
  • confident Microsoft Office user;
  • administrative writing skills;
  • teamwork;
  • analysis;
  • discretion and judgment;
  • multitasking;
  • professionalism;
  • telephone skills;
  • problem-solving;
  • an eye for detail;
  • supply management;
  • excellent written and verbal communication;
  • accuracy;
  • typing;
  • inventory control;
  • office administration procedures.

Administrative Assistant Resume Skills

You don’t need to put all skills on a resume, but only the most crucial ones that a recruiter wants to see.

These skills will make them want to recruit you:

  • decision-making;
  • writing;
  • communication;
  • teamwork;
  • organizational skills;
  • office administration.
Pro tip: Recruiting firms often scan resumes with an applicant tracking system (ATS system) that detects relevant keywords. Thus, the best administrative assistant resume examples feature skills that align with the description.

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Administrative Assistant Job Skills

During the applicant tracking process, recruiters weed out applications that don’t match the administrative assistant description. That’s why you need to put only specific administrative assistant skills on a resume.

Yet, while resume skills from an administrative assistant job description will help you land an interview, you’ll need much more to get the work done.

Here’re the job skills you need:

  • professional etiquette;
  • multitasking;
  • attention to detail;
  • accuracy;
  • typing;
  • analysis.

Takeaway

Now, you have a sample administrative assistant job description at hand that can help you craft a winning job application and land your next offline or online job.

So, how do you use an administrative assistant description for resume writing? Let’s recap the key ideas.

  • Get more information - first of all, a job description tells you what does a administrative assistant do, which is vital to know before you apply.
  • Detect the key duties - secondly, studying each particular job description will help you learn more about the duties of a administrative assistant the job implies.
  • Find the key skills - finally, a job description will tell you about the key skills a particular employer is looking for and help overcome ATS.
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