Executive Assistant Job Description

Wondering how to impress a hiring manager with a flawless executive assistant resume? Tailor it to the job description!

In this article, we will tell you about:

• Executive assistant definition;
• Executive assistant duties and responsibilities;
• Key skills required for executive assistant jobs.

This article has gathered all the experience and professionalism of our best resume writer services providers to help you understand the job of an executive assistant better and create a bot-beating resume with ease.

Read also our article on “what is ATS resume” to get more interviews and boost your chances for getting employed even further

Executive Assistant Job Description Example

Job Overview

XYZ is seeking a proactive and detail-oriented executive assistant who is self-driven, fast at solving problems, and capable of providing basic administrative support to the executive for maximum productivity.

Responsibilities:

• Answering phone calls, routing them, and taking messages
• Answering emails
• Handling minor bookkeeping and accounting tasks
• Maintaining reports, records, and other documents
• Greeting and routing visitors
• Managing schedules and calendars
• Helping prepare for meetings
• Helping make travel arrangements
• Providing general daily administrative support

Requirements:

• High school diploma
• Proven experience in the executive assistant or similar role
• The ability to prioritize and organize the daily workload
• Good understanding of MS Office suite
• Proactive approach
• Excellent communication skills

How to use this in your resume? See executive assistant resume examples prepared by our pros with years of experience in the resume writing business.

What Does an Executive Assistant Do?

What is a executive assistant? It’s someone responsible for scheduling and managing communications for the company’s key executives.

What does executive assistants do? Once you land a job, you can expect to deal with such executive assistant duties and responsibilities as prioritizing phone calls and emails, handling travel arrangements, helping prepare for meetings, etc.

The most popular jobs can be found at such big-name companies as Google, Facebook, and Amazon.

Executive Assistant Average Salary

Depending on a particular executive assistant job description, a monthly compensation may apply. But, most often, working as a executive assistant, you’ll receive hourly compensation.

The executive assistant average salary is $18.28, and the range is $17.41-$20.37.

Executive Assistant Job Description

Executive assistants do much more than simple administrative tasks. They don’t just answer the calls or emails but are also responsible for filtering and prioritizing communications on behalf of the executive they work for. Thus, job seekers should understand that this job is rather responsible.

The key skills required for the job according to a standard executive assistant job description include scheduling, organization, accounting, customer service, phone answering, and many others.

Where do executive assistants work? On a company level, they can work across multiple industries and company types. As for the work environment, executive assistants most often work at the office, though sometimes remote work is possible.

Executive Assistant Responsibilities

The main reason why reading a job description for executive assistant matters is that it clearly outlines what the employer expects of the future employee.

Some employers may add more duties depending on their needs and objectives. Yet, these are the primary executive assistant responsibilities:

• Providing administrative support;
• Handling different types of communications on the executive’s behalf;
• Creating and maintaining records;
• Dealing with minor accounting tasks;
• Managing the executive’s schedule, sending reminders, helping with the organization of meetings;
• Answering calls and providing basic customer service in a professional and polite manner;
• Welcoming visitors and defining the purpose of their visit in order to direct them to the right department/person;
• Managing the employer’s calendar (e.g., making appointments and prioritizing the tasks).

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Top Executive Assistant Skills and Proficiencies [Executive Assistant Requirements]

To build a successful career, one needs a certain level of qualification, work experience, and executive assistant skills.

Namely, to start working as a executive assistant, you need to have these skills:

• Excellent organization
• Time management
• The ability to meet deadlines
• The ability to multitask
• Strong soft skills (verbal and written)

To discover more skills for resume and learn how to put them right, check out our executive assistant resume example.

Top Executive Assistant Resume Skills

To impress the recruiter and make them want to recruit you, you’ll want to tailor your skills section to the specific job description because the needs and demands of every employer may vary, and your goal is to show that you are a perfect match.

But, to help you get on the right track, here is a list of additional executive assistant resume skills often included in winning executive assistant professional resume examples:

• Administrative skills
• Event planning
• Email systems
• Logistics
• Knowledge of various file-sharing systems
• Database management
• Calendar management
• Travel arrangements
• Accounting
• The ability to coordinate conference calls
• Research
• Report generation
• Appointment setting

Executive Assistant Job Skills

A truly professional executive assistant has much more than just some skills from the executive assistant job description. Apart from the skills and proficiencies you put on your resume, which most often are hard skills, there are also the so-called executive assistant job skills, without which it would be impossible to handle the job’s key duties and responsibilities well.

Here are some job executive assistant skills that should help you be effective in this role:

• Proactivity and positive attitude
• Excellent interpersonal skills
• Problem-solving
• Work ethics
• Decision-making
• Compassion
• The ability to self-direct your duties and tasks
• Listening
• The ability to prioritize matters effectively

Key Takeaway

Now, you have a sample executive assistant description for resume writing and a general idea of the job.

Let’s also recap the key ideas:

• According to the general definition, an executive assistant is someone who supports the company’s executive in their daily work by completing basic administrative tasks.
• Though it is possible that you will find an online job as an executive assistant, most often, this role implies working at the office.
• The main resume skills should be taken from the executive assistant job description in order to get your job application noticed by the ATS.

Apart from resume skills, you must also possess a number of job skills in order to perform the duties of a executive assistant well.